Call for Workshops Submission
Workshops at CPDP.ai have become extremely popular. They are well-attended interactive learning sessions, where organisers engage and actively share their expertise with the inspiring and energising CPDP audience. Organising a workshop is only possible by applying through our open call.
CPDP.ai 2025 invites workshops that are interactive and participatory, designed to complement the panel programme by addressing the same critical themes - regulation, data protection and privacy, artificial intelligence… - but through more dynamic and innovative formats. While panels focus on expert presentations and debates, workshops should emphasise interactivity, fostering meaningful dialogue on the role of data protection in safeguarding fundamental rights and addressing unaccountable or discriminatory uses of personal data.
Workshop organisers should aim for a reciprocal learning experience, creating opportunities to learn from participants as much as participants learn from them. A wide range of formats is welcome in this context, including debates, roundtables, and creative activities, provided they clearly differentiate from the traditional panel formats and encourage active participation. Proposals must directly relate to the themes outlined in the Call for Panels and explore fresh perspectives on privacy and data protection in a rapidly digitising world.
Workshops are open to a wide range of stakeholders, including academics, industry professionals, policymakers, civil society organisations, and NGOs. Please note that different criteria apply to non-profit and for-profit organisations. Proposals may be submitted independently by non-profit organisations, while commercial organisations must be affiliated with CPDP.ai 2025 as a sponsor to organise a workshop. Further details will be provided once you begin the submission process by selecting “Submit your panel” below.
Please note that workshop can only be organised by registered conference attendees. Standard registration fees apply (Details can be found on the conference website).
Key Dates
- Call for Workshops opens: 2 December 2024
- Deadline for workshop submission: 2 March 2025 (Closed)
- Notification sent to selected organisers: March 2025
- Dates of CPDP.ai 2025: 21-23 May 2025
Time Slots and Rooms
Workshop slots are 75-minutes. If your workshop requires additional time (e.g., a double slot), you may request this in the submission form. Double slots are subject to approval by the programming committee, and organisers will be required to pay additional fees for the additional time.
Please note:
- You must have a sponsorship agreement with CPDP to organise a workshop.
- Registration fees are not included in the workshop costs. Workshop organisers must register separately for the conference and pay the standard registration fees that apply to all participants. Details on registration fees can be found on the conference website.
Machine Room
The Machine Room is the venue tailored for larger, presentation-focused workshops, with a theatre-style setup for up to 60 participants. This room is equipped with microphones for facilitators and audience, as well as a projector with HDMI connection.
Music Room
The Music Room offers the perfect setting for group work and hosts up to 30 participants, fostering a collaborative and focused atmosphere. The room includes a 40-inch screen that can be connected via HDMI and features a record player and stereo. Please note, microphones are not available in this room.
Living Room
The Living Room provides a cosy, informal environment with big couches and low tables, ideal for intimate, salon-style sessions. This setting fosters a relaxed atmosphere, encouraging open dialogue and creative exchanges among 20–30 participants. The room includes a 55-inch screen.
Board Room
The Board Room provides a roundtable setup ideal for strategic discussions and debates. It features seating for 15 participants at the table, with space for additional 20 participants around it. The room includes a 40-inch screen with HDMI connectivity, but no microphones are available.
Additional Notes
Recording Options: Recording logistics are not provided for any of the rooms, as interactive workshop formats are challenging to record and not all participants may consent to being recorded.
Equipment: All rooms have a flipchart with markers as well as notebooks and pens. All other equipment needs to be foreseen by the workshop organisers.
In-Person Engagement only: To maintain the interactive nature of the conference, we do not provide infrastructure for remote speakers or facilitators.
Proposal Review: All submissions are subject to review by the CPDP Programming Committee, which may suggest changes or decline proposals to ensure quality and adherence to guidelines.
