CPDP is a non-profit platform originally founded in 2007 by research groups from the Vrije Universiteit Brussel, the Université de Namur and Tilburg University. The platform was joined in the following years by the Institut National de Recherche en Informatique et en Automatique and the Fraunhofer Institut für System und Innovationsforschung and has now grown into a platform carried by 20 academic centers of excellence from the EU, the US and beyond. As a world-leading multidisciplinary conference CPDP offers the cutting edge in legal, regulatory, academic and technological development in privacy and data protection. Within an atmosphere of independence and mutual respect, CPDP gathers academics, lawyers, practitioners, policy-makers, industry and civil society from all over the world in Brussels, offering them an arena to exchange ideas and discuss the latest emerging issues and trends. This unique multidisciplinary formula has served to make CPDP one of the leading data protection and privacy conferences in Europe and around the world.
CPDP is a conference about privacy and data protection. It offers a forum where different voices are heard and where positions are compared debated, approached or differentiated.
CPDP is a non-profit platform originally founded in 2007 by research groups from the Vrije Universiteit Brussel, the Université de Namur and Tilburg University. The platform was joined in the following years by the Institut National de Recherche en Informatique et en Automatique and the Fraunhofer Institut für System und Innovationsforschung and has now after a decade grown into a platform carried by 20 academic centers of excellence from the EU, the US and beyond. As a world-leading multidisciplinary conference CPDP offers the cutting edge in legal, regulatory, academic and technological development in privacy and data protection. Within an atmosphere of independence and mutual respect, CPDP gathers academics, lawyers, practitioners, policy-makers, industry and civil society from all over the world in Brussels, offering them an arena to exchange ideas and discuss the latest emerging issues and trends. This unique multidisciplinary formula has served to make CPDP one of the leading data protection and privacy conferences in Europe and around the world.
CPDP has a variety of contributing formats, which translate into partners, sponsors and supporters. Partners organise panels and pay a panel contribution to compensate for the fact that panellists do not have to pay registration fee. There are two types of partners: (1) ‘Conference Partners’ is a format developed for academic centres of excellence that organise a panel at CPDP and are also involved in scientific activities such as reviewing the call for papers; (2) ‘Event Partners’ is a format for other public and private institutions and research projects that organise panels at CPDP; Sponsors contribute a certain sum of money in exchange for visibility. Some sponsors are also involved in organising panels others only have one or more speakers at the conference. There are three main levels of sponsorship: ‘Platinum, Premier and Event Sponsors’; Finally ‘Moral Supporters’ and ‘Media Supporters’ do not contribute financially or organise panels but provide moral support and/or press coverage to the conference.
This note clarifies how CPDP looks at the role of funding and makes use of funding. These are the CPDP criteria regarding funding:
1. CPDP accepts sponsorship from all entities, who wish to endorse the objectives of the conference, however, the organizers reserve the right to decline sponsorship offered by sponsors whose main activities are incompatible with the spirit and aims of the conference or have the effect that certain stakeholders do not want to be involved in the conference anymore.
2. Sponsorship of CPDP does not give public or private institutions any influence over the entire programme of CPDP. Suggestions and ideas are considered by the programme committee, which makes the final decision. Panels that are set up by partners are identified as such in the programme. From 2016 on the name of individual speakers who receive sponsoring, and the identity of the sponsor, who organise panels will also be made publicly available. A quality check in terms of multidisciplinarity, originality, geographical spread and gender equality is carried out by the programming committee. These requirements are also communicated to panel organisers beforehand. Although the programming committee is open to suggestions of the partner or sponsor the committee adds a member of the CPDP scientific committee or a person with specific expertise in the subject matter of the panel to each panel (apart from the panels organised by conference partners) either as a moderator or chair. All responsibility for unbalanced panels is for the programming committee who is accountable to the CPDP scientific committee.
3. The CPDP sponsorship packages are public (on the website). The most substantive (platinum) covers 30.000 euro. No sponsorship representing altogether more than 7,5 % of the total cost of the conference is allowed. The total funding by private enterprises will not be more than 49% of the total costs of the conference.
Relevant Elements Concerning CPDP Funding
1. CPDP is a not-for-profit conference. All sponsorship goes into paying the costs of the conference and towards public goods (art exhibitions, public debates and sponsoring PhD students and supporting activists’ participation). The CPDP (financial) administration is conducted through a Belgian non-profit organisation and is accountable under Belgian law: Privacy Salon. Apart from Belgian rules for non-profit organisations the Scientific Committee oversees the financial statements of CPDP.
2. CPDP is an organising partner of the annual NGO event, Privacy Camp. This event provides civil society actors the space to engage with other individuals and institutions and not-for-profit organisations.
3. CPDP does not pay speakers a fee. Yet it does cover the travel expenses of PhD students and speakers who are not in a financial position to do so, such as NGO representatives.
4. To maintain the financial integrity of CPDP, it concentrates on diversification. There are three main sources of financial contributions: i) panel fees of conference and event partners, ii) participants’ fees (which remains remarkably low for civil society representatives and students), and iii) sponsorship and grants.
The Role of the CPDP Scientific Committee
The CPDP scientific committee oversees the organizing and programming committee and monitors its decision-making. The scientific committee is comprised of academics who meet face to face annually and are engaged throughout the whole CPDP organizing cycle. The accountability of the organizing committee is demonstrated before the scientific committee regarding sponsorship channels and when questions arise regarding individual sponsoring entities.
Maintaining the Integrity of CPDP in the Future
The CPDP organizers acknowledge that the legal, political and social significance of privacy and data protection requires constant vigilance and commitment to maintain CPDP’s position as an accessible and meaningful platform for dialogue. The challenges that arise, as highlighted by this note, are ever-present, but the accountability mechanisms seek to secure the integrity of CPDP now and in the future.If you have any feedback or questions on our funding policy, please contact us at email@example.com. The received questions and feedback submissions will be added to the agenda of the annual CPDP scientific committee board meeting which takes place every January.
Generally speaking, we only process data of individuals who have a direct relationship with the CPDP conference: participants and partners. In addition to this policy, as an entity of the VUB located in Belgium we also comply with all policies of the VUB and with Belgian law.
NEWSLETTERS AND CALLS
When you subscribe to our newsletter or submit to our call for panels or call for papers, CPDP collects personal data. CPDP relies on its legitimate interests to process this data for the sole purpose of keeping you updated about its activities via the newsletter and for organizing the conference. We do not disclose this data to third parties. We do not send e-mails or otherwise initiate communications unless the recipient has expressed an interest in receiving them or has otherwise explicitly consented. If you wish to unsubscribe or remove your email address, please use the unsubscribe link in the newsletter or send an email to firstname.lastname@example.org
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In the event that this policy is changed at any time, the date and nature of the change will be indicated. If you have any questions or concerns regarding CPDP policies, please send an email to email@example.com
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Speakers and chairs are kindly requested to respect allotted time to ensure adequate time for debate and conform to the timetable. Chairs are urged to strictly monitor and manage time allocation. At the end of every panel the timekeeper will sound a bell, which announces that time is up and the session has finished.
Speakers are invited either to present their point on a specific topic (based on their personal experience or on their research activities) or to draw up a state of affairs for their particular topic. Presentations should not exceed 15 minutes or, if shorter, the time is decided by the chair. Speakers can use visual material (PowerPoint presentation) to support their presentation. As CPDP has a publishing contract with Springer and 11 months after the conference a book with conference papers is published, CPDP welcomes shorter speeches, whereby speakers can refer to their written material while speaking and which will give more time for discussion. Also, speakers will be asked to publish on the CPDP website some information on their presentation and their research, publications or field of experience.
CHAIRS & MODERATORS
CPDP works with chairs and moderators. These experienced persons have been hosting CPDP panels for many years and guarantee successful panels.
Prior to the session: Two months before the conference the chair is expected to ask the speakers to prepare a short abstract. These abstracts will allow the chair and moderator to coordinate the panel. CPDP recommends that the chair, moderator and the speakers meet in person (for example have lunch together prior to the conference), to discuss practicalities and to provide guidance in preparation of the panel.
Opening the session: The chair introduces the main topic of the session. S/he lays the ground rules, including setting the time limits. S/he reminds the audience that there will be time for questions.
Role of the moderator: The chair is assisted by a moderator, preferentially someone with a different background from the speakers or a non-expert, who has the right to ask a quick question at the end of every speech before the chair passes the floor to the next speaker. The moderator is expected to incarnate the public at large through his presence and simple but thought-provoking questions. This also gives the public the chance to let off some steam before the next speaker starts.
Participants are invited to pose questions and to challenge speakers. After each presentation there will be sufficient time for discussion, depending on the session. Participants who want to intervene, are kindly asked to wait until the chair gives them the floor and to say their name and affiliation before asking the question. Questions and comments should be as short as possible and in any case should not exceed 2 minutes. Also speaker’s answers should be limited to 2 minutes. This should allow at least 4 Q&A during the discussion time.