FAQ

Can I change the name on my registration?

Yes, Names changes can be made until 15 May 2025 by sending an email to Ms. Ariëlle Desmet, arielle@medicongress.com 

Please note: Verbal substitutions will not be accepted. 

Is there a fee for transferring my registration to someone else?

No, there is no fee for transferring your registration. However, any name changes must be requested before May 15, 2025. Please note: Verbal substitutions are not accepted.

What are the key dates I should keep in mind for the conference?

Key dates, including early bird registration, deadlines for submitting presentations, and the schedule release, will be posted on the conference website 

How do I prepare for attending CPDP?

We recommend registering online and arranging your travel and accommodation well in advance. 

Please note that physical copies of the programme will no longer be distributed at the conference. However, if you’d like a printed version, a print-on-demand button is available on our website for your convenience.

Are there networking events or social activities?

CPDP 2025 is proud to offer several fun and engaging evening social events to stimulate discussions and networking within the CPDP community. On this page you will find a brief overview as well as more elaborate descriptions of the events taking place each evening from Wednesday 21 May to Friday 23 May. 

For more information about the opening night on Tuesday 20 May, please visit this webpage, and be sure to check out the CPDP social media channels for more information about events taking place outside the main programme. 

Wednesday 21 May 

From 18:40 onwards on the ground floor of Maison de La Poste, the European Data Protection Supervisor (EDPS) will be hosting the first full day’s evening cocktails. Join us to discuss the topics of the day and plan the rest of your CPDP.ai 2025 conference experience. If you would like to compete for the title of “the CPDPub Quiz Champion”, then be welcome at the Data Protection Scholars’ Network (DPSN) pub quiz in the Foyer. 

Thursday 22 May 

Again from 18:40 onwards on the ground floor, an evening cocktail proudly organised by the Centre for Future Generations (CFG) only present you with the opportunity to share your thoughts and experiences about the day’s events. Besides drinks and nibbles, those who are interested will be treated to the findings of an expert brainstorming session Wired minds & mental cracks: Ensuring mental health for today’s—and tomorrow’s—youth that took place earlier in the day. 

From 20:30 onwards, Mozilla and CPDP warmly invite you for an evening of locally brewed beers in Brasserie de la Senne, a 500m walk from the conference venue. Don’t forget to bring your CPDP badge if you would like to receive drinks vouchers and snacks. 


Friday 23 May 

Closing this year’s conference, the Center for AI and Digital Policy (CAIDP) invites the CPDP Community to the closing cocktail and the CAIDP Awards Ceremony, from 18:40 in Maison de la Poste. 
 

Where is the conference venue located?

The conference will be held at Maison de la Poste Rue Picard 7, 1000 Bruxelles. Detailed directions and maps will be available on the conference website. 

What are the best accommodation options nearby?

You can find three hotels located near the venue on our Practical Information page. These options have been selected for their convenience and proximity.

Is there a discount for conference attendees at partner hotels?

Yes, there are discounts available for conference attendees at partner hotels. You can find more details on the practical page of the website, as well as during the registration process.

What is the best way to travel to the venue?

Tour & Taxis: Two bus stops are available on the Tour & Taxis site itself: one is located at the beginning of Rue Picard 1 and the other near the Hôtel de la Poste.

At the North Station, the stop is located underground. An escalator goes down from the station to the lower level. There is a sign indicating Tour & Taxis right at the bottom of the escalator. Travelers can wait for the bus there. Our buses are marked with "Tour & Taxis." All buses stop there (STIB, De Lijn, and private buses).

Why should I stay until Saturday?

We recommend staying until Saturday to participate in all conference sessions, including the final panel discussions and networking events.  

Will sessions be recorded or live-streamed?

Yes, many sessions will be recorded and made available after the conference. 

How do I find out when and where a panel/workshop is scheduled?

You can find the schedule for panels and workshops in the programme

What accessibility options are available at the venue?

There are no stairs at the entrance, and a lift is available to access the different floors. Assistance and reserved seating are available. Contact Tour&Taxi here.

Who do I contact for assistance during the event?

If you need assistance during the event, please visit the registration desk or contact any staff member wearing a CPDP T-shirt.

Cancellation Policy

Regular participants: Cancellations received no later than 10 May 2025 entitle registered persons to a full refund less 25% administration costs. No refunds can be made for cancellations received after this date.
 

Cancellation requests must be submitted by e-mail to Ms. Ariëlle Desmet, arielle@medicongress.com
 

Verbal cancellations will not be accepted.