information for speakers


As has been the case for the 8 former editions of CPDP – “Reinventing data protection?” “Data Protection in a Profiled World”, “Privacy and Data Protection: An Element of Choice”, “European Data Protection: In Good Health?”, “European Data Protection: Coming of age”, “Reloading data protection”, “Reforming Data Protection: The Global Perspective”, and “Data Protection on the Move” - Springer will publish a book containing a selection of chapters written on the basis of a contribution to CPDP2016.

The working title of this ninth CPDP book is [In]Visibilities & Infrastructures

Speakers, hosts, moderators and members of the scientific committee are invited to submit a contribution to the book that will also publish the best papers that were submitted in the Call for papers.

Contributions to the book have minimum 5000 and maximum 12.000 words and must be submitted to Serge Gutwirth (serge.gutwirth@vub.ac.be) before Monday the 7th of March 2016. This will be a hard deadline. Our ambition is to have the ninth book ready and available before the end of 2016 and thus before the next conference.

All the proposed contributions will be submitted to a peer review process coordinated by the editors of the volume. Two peers will review each contribution and the editors will feed the comments back to the authors. The reviewers will also be asked to check if authors have respected the Chicago Reference Style (see point 6 below) and the quality of the English (see point 3 below).

If you intend to propose a contribution as an author, there are a number of important issues we want to announce from the outset.

  • The total amount of royalties generated by the book will be transferred on a VUB-account and will be integrally used for the organisation of the next CPDPconference.
  • Springer requires every first author of a contribution to accept and sign the Springer “Consent to Publish” (CTP) form. Authors will have to ensure that they insert their personal details and the name of their contribution at the top of the form before returning the signed CTP, directly to Diana Nijenhuijzen: diana.nijenhuijzen@springer.com
  • Non-native English speaking authors are requested to have their contributions reviewed and corrected by a native English speaker, prior to its submission. In order to make the costly and heavy process of language easier, we would highly appreciate that the authors themselves would submit contributions written in the best possible English. The peer review process will also evaluate the quality of the English language.
  • At the moment of submitting their contribution the author or the co-authors must also provide the editors a separate file – also to be sent to serge.gutwirth@vub.ac.be - comprising
    • a correct email address to where proofs can be sent
    • the complete and correct street address(es) (No P.O. Boxes !) to which the authors’ copies can be sent/delivered
    • a short biography of the author(s)(maximum 10 lines) and their email addresses
    • the abstract of the submitted contribution (10-15 lines)
    • These data must not be included in the document with the text of the chapter.
  • Contributions must be submitted in Word format (not Latex or PDF). Each contribution must use footnotes (not endnotes) numbered consecutively. Each contribution must also provide a Bibliography listing all the sources used by the authors For the numbering, the decimal system should be used : i.e. for Chapter X each heading will be numbered X.1, X.2, X.3, etc., and the subheading X.1.1., X.1.2, X.1.3, etc. and the subsubheading X.1.1.1., X.1.1.2, X.1.1.3. etc
  • In order to meet what is practically most workable for Springer and its typesetters, authors must make use of the Chicago Manual of Style (http://www.chicagomanualofstyle.org/home.html and http://www.chicagomanualofstyle.org/tools_citationguide.html), and more precisely the humanities style (notes N, and B bibliography) and not the author-date system.



Speakers and chairs are kindly requested to respect allotted time to ensure adequate time for debate and conform to the timetable. Chairs are urged to strictly monitor and manage time allocation. At the end of every panel the timekeeper will sound a bell, which announces that time is up and the session has finished.



Speakers are invited either to present their point on a specific topic (based on their personal experience or on their research activities) or to draw up a state of affairs for their particular topic. Presentations should not exceed 15 minutes or, if shorter, the time is decided by the chair. Speakers can use visual material (PowerPoint presentation) to support their presentation. As CPDP has a publishing contract with Springer and 11 months after the conference a book with conference papers is published, CPDP welcomes shorter speeches, whereby speakers can refer to their written material while speaking and which will give more time for discussion. Also, speakers will be asked to publish on the CPDP website some information on their presentation and their research, publications or field of experience.



CPDP works with chairs and moderators. These experienced persons have been hosting CPDP panels for many years and guarantee successful panels.

Prior to the session: Three months before the conference the chair will ask the speakers to prepare a short abstract. These abstracts will be published on the website and will allow the chair to coordinate the panel. CPDP recommends that the chair, moderator and the speakers meet in person (for example have lunch together prior to the conference), to discuss practicalities and to provide guidance in preparation of the panel.

Opening the session: The chair introduces the main topic of the session. S/he lays the ground rules, including setting the time limits. S/he reminds the audience that there will be time for questions.

Role of the moderator: The chair is assisted by a moderator, preferentially someone with a different background from the speakers or a non-expert, who has the right to ask a quick question at the end of every speech before the chair passes the floor to the next speaker. The moderator is expected to incarnate the public at large through his presence and simple but thought-provoking questions. This also gives the public the chance to let off some steam before the next speaker starts.



Participants are invited to pose questions and to challenge speakers. After each presentation there will be sufficient time for discussion, depending on the session. Participants who want to intervene, are kindly asked to wait until the chair gives them the floor and to say their name and affiliation before asking the question. Questions and comments should be as short as possible and in any case should not exceed 2 minutes. Also speaker’s answers should be limited to 2 minutes. This should allow at least 4 Q&A during the discussion time.

SPonsors AND PARTNERS 2017