GENERAL REMARKS
Speakers and chairs are kindly requested to respect allotted time to ensure adequate time for debate and conform to the timetable. Chairs are urged to strictly monitor and manage time allocation. At the end of every panel the timekeeper will sound a bell, which announces that time is up and the session has finished.
SPEAKERS
Speakers are invited either to present their point on a specific topic (based on their personal experience or on their research activities) or to draw up a state of affairs for their particular topic. Presentations should not exceed 15 minutes or, if shorter, the time is decided by the chair. Speakers can use visual material (PowerPoint presentation) to support their presentation. As CPDP has a publishing contract with Springer and 11 months after the conference a book with conference papers is published, CPDP welcomes shorter speeches, whereby speakers can refer to their written material while speaking and which will give more time for discussion. Also, speakers will be asked to publish on the CPDP website some information on their presentation and their research, publications or field of experience.
CHAIRS & MODERATORS
CPDP works with chairs and moderators. These experienced persons have been hosting CPDP panels for many years and guarantee successful panels.
Prior to the session: Three months before the conference the chair will ask the speakers to prepare a short abstract. These abstracts will be published on the website and will allow the chair to coordinate the panel. CPDP recommends that the chair, moderator and the speakers meet in person (for example have lunch together prior to the conference), to discuss practicalities and to provide guidance in preparation of the panel.
Opening the session: The chair introduces the main topic of the session. S/he lays the ground rules, including setting the time limits. S/he reminds the audience that there will be time for questions.
Role of the moderator: The chair is assisted by a moderator, preferentially someone with a different background from the speakers or a non-expert, who has the right to ask a quick question at the end of every speech before the chair passes the floor to the next speaker. The moderator is expected to incarnate the public at large through his presence and simple but thought-provoking questions. This also gives the public the chance to let off some steam before the next speaker starts.
AUDIENCE
Participants are invited to pose questions and to challenge speakers. After each presentation there will be sufficient time for discussion, depending on the session. Participants who want to intervene, are kindly asked to wait until the chair gives them the floor and to say their name and affiliation before asking the question. Questions and comments should be as short as possible and in any case should not exceed 2 minutes. Also speaker’s answers should be limited to 2 minutes. This should allow at least 4 Q&A during the discussion time.
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